Administrative Assistant – Environment

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  • CompanyAamjiwnaang First Nation
  • Job TypeAdministration
  • Required ExperienceA minimum of two-years of experience in administrative work is desired
  • Job TypePermanent Employment
  • Education / CredentialsOntario Secondary School Diploma or equivalent required
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline09/26/2025

Job Description

Position Title: Administrative Assistant – Environment

Location: Sarnia, ON

Duration: Permanent

Posting Closes/Deadline: September 26, 2025

Tentative Interview Date(s): October 2 & 3, 2025

Overview of the Position:

The Administrative Assistant will perform a wide variety of administrative and support duties including but not limited to general office, file, and meeting management, and assist with community outreach, engagement sessions, and planned departmental events. Ensure that a high level of administrative support is provided in a friendly, accurate, and efficient manner.

Responsibilities

Main Duties:

  • Attends meetings, records, prepares and distributes minutes and agendas and meeting packages, contacts participants and follows up on items as directed.
  • Greet visitors and direct them appropriately.
  • Maintain contact databases.
  • Document scanning and e-filing.
  • Orders, organizes, and maintains office supplies and consumables.
  • Operates office equipment – personal computer, copier/scanner, telephone system
  • Compile data, statistics and other information to support environmental research activities.
  • Maintains calendars and contact database for the Environment Coordinator and Committee.
  • Set up and maintain files, materials, information, schedules, and related data for the environment department and committee.
  • Organizes and schedules meetings, including but not limited to contacting individuals, booking rooms, catering arrangements, preparation of meeting materials.

Other:

  • Other duties as assigned.

Experience and Qualifications

Knowledge, Skills, and Abilities:

  • Must be proficient in Microsoft Office Platform and have experience with computer publishing, presentation software programs
  • Have experience with accounting, spreadsheets and MS Excel.
  • Strong inter-personal and organizational skills
  • High degree of professionalism and dedication to self, co-workers, industry proponents, and government officials and partners.
  • Must be able to work independently and motivated to achieve desired outcomes.
  • Priorities change often and quickly in this position and the candidate must be flexible and willing to change roles or responsibilities as required.
  • Enhanced time management skills.

Minimum Requirements:

  • Ontario Secondary Diploma or equivalent required.
  • Post-Secondary diploma preferred – Office Administration, Business Administration or other related field an asset
  • A minimum of two-years experience in administrative work is desired.
  • Driver’s License would be an asset.

How to Apply

Other Considerations:

In accordance with Section 16 Special Programs of the Canadian Human Rights Act, preference will be given to Aamjiwnaang Band Members with relevant education/experience (R.S.C 1985, c. H-6, s16 (1-3).

Application process:

If you are interested in this opportunity, kindly forward your resume and cover letter via mail, email, or fax to:

Aamjiwnaang First Nation

978 Tashmoo Avenue

Sarnia, ON

N7T 7H5

Attention: Ashley Fisher, Human Resources Officer

or

[email protected]

or

519-336-0382 fax