Title: Committee Support Clerk

Summary of Duties:

Reports to the Committee Secretary and to the Manager of Legislative Services. Performs various stenographic duties within established timeframes.

Work Performed:

• Drafts agendas for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces within established deadlines.
• Arranges for printing and distribution of Council/Committee/Working Group/Task Force agendas.
• Drafts elements of Council Minutes and Standing Committee Reports and correspondence using standard recommendations.
• Produces report and resolution letters from Standing Committees and Council.
• Arranges and confirms appointments and delegations for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
• Responds to telephone enquiries from public (i.e. ratepayers, committee members, organizations) and staff re Council and Committee resolutions, agendas, reports, mandates, etc.
• Files and indexes and performs such other duties as checking, sorting and record maintenance.
• Maintains up-to-date computer files and directories for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
• Maintains up-to-date official copies, and binders of agendas/reports/minutes of Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
• Scans Agendas, Minutes and Reports for publishing to the City of London website.
• Uses standard office equipment.
• Makes arrangements for audio visual equipment for meetings, as required.
• Provides pre-meeting setup of Council Chambers and other Committee meeting rooms.
• Performs related duties as assigned.

Qualifications:

• One year of a two year Community College Office Administration Diploma.

Experience:

• Six months to one year related experience.

Specialized Training & Licenses:

Skills and abilities in the following areas are necessary:

• Typing speed required is 60 w.p.m.
• Demonstrated proficiency in wordprocessing, spreadsheets and various software.
• Excellent verbal and written communication skills

Compensation & Other Information:

$39,153 – $56,877 (Level 6).

This posting is for two (2) permanent full-time positions.

Current hours of Work: Monday – Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: In office.

These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

NOTE: Applicants may be required to complete a job related test.