Position: Communications Coordinator –  Political

Department: Chief and Council/Governance

Reports To: Chief

Location: 33 Princess St., 14 Orange St., Leamington, ON (In-person)

Status: Full Time (Term Contract)| 37.5 hours per week, in person

Salary: $27-37 per hour

Anticipated Start: As soon as possible

Vision:

Caldwell First Nation is a strong sovereign nation that honors the past, present, and future, for the next 7 generations (2023)

Mission Statement:

Our mission to Caldwell First Nation citizens is to protect our inherent treaty rights, to renew and preserve our culture, language, traditions, and our socio-economic future (2023).

Job Description:

The Communications Coordinator – Political Office will support the Chief and Council of Caldwell First Nation by ensuring that administrative processes align with the community’s need for transparency, effective communication, and organized decision-making. Reporting to the Chief, the Executive Coordinator will play a key role in communicating Council’s initiatives, decisions, and updates with the Caldwell community.

Duties & Responsibilities

1. Administrative Support

• Prepare correspondence, reports, executive briefings, and updates for the Chief and Council.
• Ensure that all written communications are accurate, clear, and accessible for Caldwell First Nation members.
• Create, manage, and update tracking charts to monitor decisions and follow-ups.

2. Communication and Transparency

• Draft community updates that communicate key decisions and initiatives.
• Assist in creating presentations, legislative briefings, and community publications in alignment with Council’s goals.
• Promote clarity and transparency, ensuring information reaches Caldwell members in a timely and accessible manner.

3. Meeting Preparation and Coordination

• Prepare meeting documents, and organize materials.
• Record decisions and action items during meetings, track completion of follow-up tasks, and provide timely status updates.

4. Research and Reporting

• Conduct targeted research to support informed decision-making by the Chief and Council.
• Prepare summaries and background information on relevant topics, legislation, and policy developments.

5. Collaboration and Support

• Work with the Chief, Council, and Administration to escalate critical issues, follow up on pending items, and ensure administrative alignment.
• Support the creation of Band Council Resolutions (BCRs) and assist at meetings when required.

Key Competencies

• Executive Communication: Outstanding written and verbal communication skills for executive-level presentations.
• Detail Orientation: Ability to produce accurate, well-organized work with strong attention to detail.
• Political and Cultural Sensitivity: Strong interpersonal skills and cultural awareness.
• Technology Proficiency: Competence in Microsoft Office, Google Suite, Canva, Zoom, Teams, and Web-based tools.