Executive Assistant

  • CompanyMunsee-Delaware Nation
  • Job TypeAdministration
  • Required ExperienceThree years progressive experience in a senior administrative role
  • Education / CredentialsPost-Secondary business or public administration diploma or certificate
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline03/08/2024

Job Description

Posting Date: Thursday, December 21, 2023 Closing date: Open until filled

The Munsee-Delaware Nation (MDN) is seeking a dynamic individual to fill the position of Executive Assistant to the Nation Manager and Chief. The Munsee- Delaware Nation is a Lenape community of nearly 800 members located approximately 25 km southwest of London, Ontario on the Thames River.

GENERAL DESCRIPTION:

This is a key position to the administration of the Munsee-Delaware Nation. The position reports to the Nation Manager and provides clerical, administrative and other support services to the Nation Manager and the Chief. This position will require a high degree of professionalism, organization and multi tasking skills and can prioritize duties in a fast paced, confidential environment. The Executive Assistant must work as a team player and can work independently.

Key Duties/Position Responsibilities

  1. Communication
  • Establish and maintain regular communication and information sharing with the Nation Manager and MDN Chief;
  • Respond to inquiries and/or requests for assistance from staff, MDN Chief and Councillors in a timely manner;
  • Work closely with the Nation Manager, the MDN Chief and Councillors, and keep them informed of upcoming commitments, responsibilities and follow up as appropriate;
  • Handle all calls and visitors for the Nation Manager and MDN Chief and Councillors by screening, resolving those within capacity, retrieve background information and flow emails and appropriate information; and
  • Establish and maintain open communications with all staff.
  1. Administrative Duties
  • Record accurate minutes and verbatim (when required) of all Council meetings in a timely manner and distribute as directed;
  • Prepare correspondence for the Nation Manager and Chief as required;
  • Ensure all action items of the Nation Manager, Chief and Councillors are clear and accurately recorded;
  • Prepare briefing notes and position papers on selected items for Nation Manager approval prior to consideration by Chief & Council at duly convened meetings;
  • Maintain an accessible filing system of all Council meetings and business of Chief & Council
  • Coordinate all regular Council meetings, ensuring all agenda items are set for review; this includes arranging logistics, communication and invitation of guests when required;
  • Coordinate and prepare all Council packages including agendas, minutes, attachments and memoranda for action items from staff.

QUALIFICATIONS:

  • Post-Secondary business or public administration diploma or certificate
  • Three years progressive experience in a senior administrative role
  • Proficient written and excellent communication skills
  • Excellent computer skills using Microsoft Office programs
  • Organizational skills and ability to perform clerical duties
  • Must be reliable, dependable, and committed to confidentiality
  • Must be willing to work flexible hours

The full job description is available upon request

INTERESTED CANDIDATES:

If you are interested in this exciting opportunity to be a leader of a team that is dedicated to service excellence, continuous improvement and innovative thinking please apply with your resume and cover letter to:

Munsee Delaware Nation

Attention:

Human Resources

289 Jubilee Rd., Muncey, ON, N0L 1Y0

In a sealed envelope marked “CONFIDENTIAL”

Or

email to employment@munsee.ca with the subject line “Executive Assistant”

We would like to thank all those who apply, however, only applicants selected for an interview will be contacted.