EMPLOYMENT OPPORTUNITY

EXECUTIVE ASSISTANT

Posting Date: April 19, 2024

Closing Date: May 22, 2024 @ 4:00 p.m.

The Munsee-Delaware Nation (MDN) is seeking a dynamic individual to fill the position of Executive Assistant to the Nation Manager and Chief. The Munsee-Delaware Nation is a Lenape community of nearly 800 members located approximately 25 km southwest of London, Ontario on the Thames River.

GENERAL DESCRIPTION:

This is a key position to the administration of the Munsee-Delaware Nation. The position reports to the Nation Manager and provides clerical, administrative and other support services to the Nation Manager and the Chief. This position will require a high degree of professionalism, organization and multi-tasking skills and can prioritize duties in a fast paced, confidential environment. The Executive Assistant must work as a team player and can work independently.

Key Duties/Position Responsibilities

A. Communication

• Establish and maintain regular communication and information sharing with the Nation Manager and MDN Chief;
• Responds to inquiries and/or requests for assistance from staff, MDN Chief and Councillors in a timely manner;
• Work closely with the Nation Manager, the MDN Chief and Councillors, and keep them informed of upcoming commitments, and responsibilities and follow up as appropriate;
• Handle all calls and visitors for the Nation Manager and MDN Chief and Councilors by screening, resolving those within capacity, retrieve background information and flow emails and appropriate information; and
• Establish and maintain open communications with all staff.

B. Administrative Duties

• Record accurate minutes and verbatim (when required) of all Council meetings in a timely manner and distribute as directed;
• Prepare correspondence for the Nation Manager and Chief as required;
• Ensure all action items of the Nation Manager, Chief and Councillors are clear and accurately recorded;
• Preparing briefing notes and position papers on selected items for Nation Manager approval prior to consideration by Chief and Council at duly convened meetings;
• Maintain an accessible filing system of all Council meetings and business of Chief & Council;
• Coordinate all regular Council meetings, ensuring all agenda items are set for review; this includes arranging logistics, communication and invitation of guests when required;
• Coordinate and prepare all Council packages including agendas, minutes, attachments and memoranda for action items from staff.

QUALIFICATIONS:

• Post Secondary business or public administration diploma or certificate
• Three years progressive experience in a senior administrative role
• Proficient written and excellent communication skills
• Excellent computer skills using Microsoft Office programs.
• Organizational skills and ability to perform clerical duties.
• Must be reliable, dependable, and committed to confidentiality.
• Must be willing to work flexible hours.

The full job description is available upon request.

INTERESTED CANDIDATES:

If you are interested in this opportunity to be a member of a team that is dedicated to service excellence, continuous improvement, and innovative thinking, please apply with your resume, cover letter and contact information for (3) three work-related references to:

Munsee-Delaware Nation

Attention: Human Resources or Nation Manager

289 Jubilee Road, Muncey, Ontario N0L 1Y0

In a sealed envelope marked “Confidential”

or

Email to employment@munsee.ca or rick@munsee.ca

with the subject line: Executive Assistant

All submissions will be screened according to the above qualifications.

Only those selected for an interview will be contacted.

A registered member of a First Nation as per Section 16(1) of the Canadian Human Rights Act is a preference.