Employment Opportunity

Position Title: Executive Assistant
Posting Date: June 13, 2025
Closing Date: Open until filled
Department: Munsee-Delaware Nation Administration
Reports To: Nation Manager/Chief
Location: 279 Jubilee Road, Muncey, Ontario

Position Summary
This is a key position to the administration of the Munsee-Delaware Nation. The position reports to the Nation Manager and provides clerical, administrative and other support services to the Nation Manager and the Chief. This position will require a high degree of professionalism, organization and multi tasking skills and can prioritize duties in a fast paced, confidential environment. The Executive Assistant must work as a team player and can work independently.

Key Responsibilities
A. Communication
• Establish and maintain regular communication and information sharing with the Nation Manager and MDN Chief.
• Respond to inquiries and/or requests for assistance from staff, MDN Chief and Councillors in a timely manner.
• Work closely with the Nation Manager, the MDN Chief and Councillors, and keep them informed of upcoming commitments, responsibilities and follow up as appropriate.
• Handle all calls and visitors for the Nation Manager and MDN Chief and Councillors by screening, resolving those within capacity, retrieve background information and flow emails and appropriate information;and
• Establish and maintain open communications with all staff.

B. Administrative Duties
• Record accurate minutes and verbatim (when required) of all Council meetings in a timely manner and distribute as directed.
• Prepare correspondence for the Nation Manager and Chief as required.
• Ensure all action items of the Nation Manager, Chief and Councillors are clear and accurately recorded.
• Prepare briefing notes and position papers on selected items for Nation Manager approval prior to consideration by Chief & Council at duly convened meetings.
• Maintain an accessible filing system of all Council meetings and business of Chief & Council
• Coordinate all regular Council meetings, ensuring all agenda items are set for review; this includes arranging logistics, communication and invitation of guests when required.
• Coordinate and prepare all Council packages including agendas, minutes, attachments and memoranda for action items from staff.
• To perform duties in accordance with the mission statement and core values of Eenda Noochiikiing Child Care Center and the mandate of the Munsee-Delaware Nation.
• To uphold and respect the children’s inherent right of knowing their ancestral tongue (Lenape) by becoming learners of the language through in-house capacity building, for the purpose of becoming a part of an immersion early learning and childcare program

About Munsee-Delaware Nation
The Munsee-Delaware Nation is a First Nation community located in southwestern Ontario. It is home to the Munsee people, a subgroup of the Lenape (Delaware) Nation, who originally lived in the northeastern United States. M-DN is committed to preserving its cultural heritage, language and traditions while fostering economic development and self-sufficiency.