Human Resources Secretary – 14 Month Assignment

The Greater Essex County District School Board invites applications from interested, qualified individuals for the team-oriented position of Human Resources Secretary. This is a temporary, nonbargaining (NBE) position within the Human Resources Department. This is a 12 month position – 35 hours per week. Vacation will normally be scheduled during school breaks. Salary and benefits will be paid/provided in accordance with Board Policy. This is a 14-month long assignment running until May 2025.

Job Summary:

POSITION: Temporary Human Resources Secretary (Until May 2025)

LOCATION: Administration Building

SALARY: $51,487.00 – $60,569.00

Benefits provided as well as the option to enroll in the OMERS defined benefit pension plan.

Nature & Scope of Position:
Reporting to a Human Resources Officer, within the Human Resources Department, the successful applicant will be responsible for:

• Administrative duties as required by the Human Resources Officer and Team, including (but not limited to): composing and processing letters, documents, tables, reports, etc., of a sensitive and confidential nature, preparation of materials as requested by negotiating team and/or other team members involved in the process of grievances, compiling data and preparing statistical reports, correspondence, etc.; mailings to staff and other stakeholders; and, maintaining accurate records of staff assignments.
• Processing a variety of personnel actions using the Integrated Personnel/Payroll System (IPPS) accurately and expeditiously.
• Providing information to staff regarding personnel-related matters, including benefits, leaves, etc.
• Assisting in the coordination process for new hires such as preparation of new hire paperwork for orientation, payroll, setting up new employee files and electronic records.
• Monitoring documentation related to employment matters for consistency with contractual stipulations.
• Take minutes at Joint Union Management meetings and other meetings as required.
• Demonstrate a commitment to and documented success in working to create a fair, inclusive, antiracist environment for all stakeholders, and to supporting diverse constituencies and populations.
• Other duties as assigned.

Qualifications:

• A minimum of a 3-year community college diploma in Business Administration/Human Resources or related field. Candidates with significant work experience considered equivalent to the educational requirement may also be given consideration for this position.
• Certified Human Resources Professional (CHRP) designation is an asset.
• A minimum of 2 years of experience in the Human Resources field preferably in the public sector and/or a multi-union environment.
• Proficiency in the following: Word processing, spreadsheet, database, electronic mail and other relevant software programs such as IPPS or other integrated personnel/payroll management system.
• The successful candidate must demonstrate initiative, sound judgment, excellent communication skills, critical thinking and decision making skills, strong job and task planning abilities, interviewing, counseling and interpersonal skills, as well as a high degree of discretion when dealing with confidential information.
• Experience working in and/or knowledge of the educational system is a valuable asset.

Qualified candidates are invited to apply in writing, giving full particulars as to education, qualifications and experience by visiting www.applytoeducation.com no later than 4:00 PM, Friday March 1, 2024.

Please note there is no fee to apply to this position. You must apply under the actual job posting number 3684077 (under Management and Professionals). In support of the Board’s Indigenous Protocol, applicants of First Nations, Métis and Inuit descent may apply to fnmicareers@publicboard.ca. No other form of submission will be accepted from external candidates.

Only qualified candidates will be contacted and selected for an interview.

Chris Boulay, Superintendent of Human Resources
Greater Essex County District School Board
451 Park Street West, Box 210
Windsor, ON N9A 6K1
Posting Number: 2024-32

The Greater Essex County District School Board actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

We recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in communities that we serve.

We will make the necessary accommodations for applicants to support all aspects of the recruitment process. Please contact the Human Resources Department if you require assistance with any accommodations.