Indigenous Administrative and Outreach Assistant

Apply now
  • CompanyBluewater Health
  • Job TypeAdministration
  • Required ExperienceStrong organizational and time management skills.
  • Job TypeFull Time
  • Education / Credentials Post-secondary education in administration required
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline12/27/2024

Job Description

Indigenous Administrative and Outreach Assistant

Bargaining Unit: Non Union
Competition #: NU24-020
Job Type: Full Time
Department: Sarnia Lambton Ontario Health Team
Hours of Work: Variable
Date Posted: December 13, 2024
Job Number: J1224-0176
Number of Positions: 1
Length of Position: Permanent
Closing Date: December 27, 2024

The Administrative Assistant will support a multi-faceted community health program aimed at promoting the prevention, screening, and management of chronic diseases (including cancer, diabetes, and heart failure). This role involves assisting a Prevention Specialist and two Indigenous Navigators in the coordination, scheduling, and implementation of health promotion programs and services within the community. The assistant will work across various locations, including health centers, community centers, and First Nations communities in Lambton County, ensuring effective and efficient operations of the programs and services for both Indigenous and urban Indigenous populations.

The organization is committed to fostering an inclusive and diverse work environment. We strongly encourage Indigenous applicants and individuals from diverse backgrounds to apply. Preference will be given to these candidates.

Principal Duties:

○ Schedule appointments, meetings, and events
○ Maintain and update community health program calendars, ensuring proper coordination of all events and activities.
○ Create and organize resources (pamphlets, flyers, informational materials) to support chronic disease prevention and screening programs.
○ Prepare reports and data entry for program tracking and evaluation.
○ Assist in the planning and coordination of health promotion events for community members, with a focus on cancer screening, diabetes, heart failure education, and referrals to other community services.
○ Coordination of traditional healing services, working to schedule in partnership with the Healers, local communities and NIHB.
○ Help track and manage referrals to and from community services, ensuring timely follow-ups and proper documentation.
○ Assist in the promotion, setup, coordination, and breakdown of health-related events at various community and health centers
○ Answer phone calls, emails, and other inquiries related to the health programs.
○ Prepare and organize program materials for distribution at events, including health information and promotional materials.
○ Support the Prevention Specialist and Indigenous Navigators in any other administrative duties as required.
○ Other related duties as assigned

Bluewater Health is an equal opportunity employer and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. If you require any accommodations to fully and fairly participate in the application, interview or selection processes, please contact the Human Resources Department at (519) 464-4400 extension 8391 or humanresources@bluewaterhealth.ca and we will endeavor to provide a suitable accommodation in a manner that takes into account your accessibility needs.

We thank you in advance for your interest in Bluewater Health, however, only those applicants selected for an interview will be contacted. In accordance with Bluewater Health policy, offers of employment to prospective employees are conditional upon the successful completion and disclosure of a Police Records/Vulnerable Sector Check.

Experience and Qualifications

Qualifications:

○ High School Diploma required.
○ Post-secondary education in administration required

Skill, Ability and Experience:

○ Strong organizational and time management skills.
○ Excellent communication skills, both verbal and written.
○ Ability to work independently and as part of a team.
○ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
○ Ability to maintain confidentiality and handle sensitive information.
○ Strong interpersonal skills and the ability to interact with diverse community members and stakeholders.
○ Cultural competency and sensitivity in working with Indigenous communities.
○ Ability to travel to various locations in Lambton County (including First Nations communities).
○ Valid G driver’s license, insurance, and reliable transportation.
○ Knowledge of community health services, including chronic disease prevention, is an asset.