Part-time Program Assistant

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  • CompanyMiddlesex-London Health Unit
  • Job TypeHealth
  • Required ExperienceExperience and expertise with Ministry databases (i.e., ISCIS) and Electronic Client Records (ECR). • Skills and experience in supporting teams and managers, including taking initiative
  • Job TypePart Time
  • Education / CredentialsPost-secondary program in administrative studies of at least one year
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline11/24/2024

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Job Description

The Middlesex-London Health Unit has an exciting opportunity for 1 part-time Program Assistant to work on the Healthy Babies Healthy Children in the Family and Community Health division at the Citi Plaza location, London Ontario.KEY RESPONSIBILITIES: Under the direction of the Manager, Healthy Babies Healthy Children Team, the successful candidate will: Input key statistical information on specific Ministry software programs and other data entry Provide administrative support for the Healthy Babies Healthy Children Team  Prepare for meetings, prepare agendas, and take meeting minutes Schedule and book meetings  Format and prepare key documents, reports, and letters, and handle mail Process referrals, maintain databases and checklists and run routine reports Order necessary supplies, maintain inventories, resources, mailing lists and key contacts Maintain accurate budget documents and process invoices Be responsible for filing, record keeping, and document management Perform other duties as assigned

Experience and Qualifications

Post-secondary program in administrative studies of at least one year Candidates who have an equivalent level of expertise acquired through related employment experience and on-the-job training or alternative education may be considered in order to support Employment Equity. Strong interpersonal and communication skills in order to provide excellent service and work effectively with team members Skills and knowledge to work with an increasingly diverse population, and knowledge of health inequities.  Skills and experience in supporting teams and managers, including taking initiative Ability to manage and prioritize multiple tasks while keeping programming on track Demonstrated ability to prepare comprehensive and accurate meeting minutes Excellent knowledge of scheduling and communication software Experience and expertise with Ministry databases (i.e., ISCIS) and Electronic Client Records (ECR) Proficiency in computer applications, including Microsoft Office Suite (i.e. Word, Excel, Share Point) Demonstrated commitment to contributing to a positive workplace environment Ability to work flexible hours Communication proficiency (written and verbal) in French and/or any other language is considered an asset   The hourly rate for this position ranges from $24.39 to $30.49 based on qualifications and experience.

How to Apply

To apply to this position, please go to www.healthunit.com  via our Career Opportunities page and select “Apply Now”. Submit a resume and cover letter as a single document by November 24, 2024. Please note: new applicants will need to create an online account to apply.We thank all applicants for their interest in a career at the Middlesex-London Health Unit; however, only those candidates selected for an interview will be contacted.The Middlesex-London Health Unit is committed to equity in employment. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. We encourage applications from equity-seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQIA+. Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process. When a candidate voluntarily discloses such information in their application, the information will be kept confidential. Disclosure and/or self-identification with an equity-seeking community will not lead to advantageous treatment of a candidate who is not qualified. Please see www.healthunit.com for further information about our programs and services. To apply to this position, please submit all applications electronically via our Career Opportunities page.  Posting will remain open until filled.The Health Unit is an Equal Opportunity Employer. Accommodations are available, upon request, to support potential applicants with disabilities throughout the recruitment process.  Should you require accommodation, please indicate in your cover letter and we will work with you to meet your accessibility needs.