Stores Clerk (FP1202)

Summary of Duties

Reports to the Deputy Fire Chief – Operations and supervised by the Part/Stores Technician. Performs various clerical and materials handling functions such as receiving and issuing stores supplies. Responsible for the ordering of inventory commodities and specialized municipal equipment. Inputs information to the Corporate Financial and Workorder Systems.

Work Performed

Performs inventory functions such as ordering, receiving and issuing of inventory and non-inventoried commodities on a 2-week shift rotation.

Unloads, inspects and warehouses incoming materials for general stores, mechanical and training commodities. Determines liabilities of damaged goods and prepares appropriate documentation. Operates various materials handling equipment. Off loads equipment and supplies from delivery vehicles for all areas.

Locates, develops and maintains reliable sources of supply for specialty commodities that are not inventoried. Negotiates pricing and delivery terms for such purchases in cooperation with the Manager of Finance and Planning. Interviews sales representatives, suppliers and accesses the internet to keep abreast of new products.

Inputs data to the Corporate Financial and Workorder Systems from work orders, stores requisitions, purchasing receivers and on-line requisitions ensuring complete and accurate information is completed.

Issues purchase orders for inventory items under contract and emergency purchase orders for non-stocked items.

Releases inventory, confirms shipments, packages and labels inventory for shipment to various City locations bi-weekly.

Liaises with Accounts Payable to resolve issues regarding inventory and price irregularities and makes adjustments as necessary. Liaises with individuals and Departments on inventory procedures, policies and requirements.

Maintains control of pending orders, back orders and returns. Follow up with vendors on back orders, billing and quantity problems.

Approves payment of invoices and processes credits. Packages and prepares appropriate documentation for returns of credit. Reconciles credit card statements.

Reviews with Parts/Stores Technician and the Manager – Finance and Planning – the minimum/maximum stock levels, additions and deletions to stock for inventory/space requirements and slow moving/obsolescence of inventory and makes recommendations for most efficient, effective method of disposal.

Performs general maintenance and housekeeping duties including installation and relocation of shelving and storage racks.

Assists in inventory control duties as required (cycle counts, stock levels).

Performs related duties as assigned.

Qualifications/Experience

One to two years’ related experience.

One year Community College Certificate in Parts Management and Merchandising and an Inventory Control course sponsored by PMAC or CAPIC.

Specialized Training & Licenses

Skills and abilities in the following areas are necessary:

Valid Driver’s Licence – Class G .

Demonstrated advanced proficiency with word processing, spreadsheets and various software.

Compensation Range

$59,596 – $83,423

This position is being filled by 1 permanent-fulltime employee.

Other Information:

Current hours of Work: Monday – Friday from 8:00 a.m. to 4:30 p.m.
These hours of work are subject to change in accordance with the Collective Agreement and may include evening hours and Saturdays.

Other Information

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.