Full-time Contract Employment Opportunity

Thames Talbot Land Trust (TTLT) invites applications for the position of Volunteer Coordinator.

Position Title: Volunteer Coordinator

Reports to: Executive Director or Designate

Location: Hybrid – London, ON office and some remote work

Hours of work: 30 hours per week, typically worked between Monday-Friday 9am-5pm, but some evening and weekend work as needed.

Term: Contract position between January 2024 and January 2025, with possibility of extension dependent upon funding

Start Date: January 2, 2023

Compensation: $24.40/hour with benefits

This is a full-time contract position with 2 weeks (60 hours) paid vacation annually, additional 3 paid days off (usually taken between Christmas and New Year’s Day but flexible), and professional development opportunities. TTLT is a hybrid workplace with flexible hours where teamwork and collaboration are highly valued.

About Thames Talbot Land Trust:

Thames Talbot Land Trust (TTLT) protects and restores nature within Elgin, Middlesex, Oxford, and Perth counties and the City of London, in the current and traditional territories of Indigenous Peoples including Haudenosaunee, Anishinaabeg, Lenaapeewak, Attawandaron, and Wendat Peoples. With a focus on healthy habits for wildlife, our work also contributes to human well-being and helps address climate change. TTLT safeguards land through purchase, donation or by special agreements, and care for the land and water through conversation and restoration initiatives. TTLT also hosts events and programs aimed at nurturing people’s connection to nature to inspire wonder, promote well-being, and increase support for these protected areas.

Since 2000, TTLT has protected more than 2200 acres of land across 26 sites and counting, including wetlands, forests, meadows, agricultural lands and the homes of more than 60 species at risk. We recognize that these lands have been cared for and remain under the care of Indigenous Peoples from time immemorial. We aim to work in the spirit and practice of reconciliation and we are honoured to take part in sustaining and nurturing nature in this region.

We could not operate without the help of dedicated volunteers who contribute their time, energy, skills, and expertise. We are committed to equity and diversity and aim to ensure that people from all walks of life are welcome, safe, included, and valued in all aspects of their volunteering experience.

Position Summary:

TTLT has around 150 active volunteers annually within our three volunteer program (i.e. Stewardship, Outreach, and Office) as well as members of the Board of Directors and committees. The volunteer coordinator will be a key member of the team providing engaging and meaningful opportunities for volunteers, community groups, and corporate partners. The position will entail managing and growing all aspects of TTLT’s volunteer program using Engagement Organizing principles while ensuring volunteering opportunities are welcoming and inclusive.

Key Responsibilities:

Developing/curating volunteer principles, procedures, and support materials such as a volunteer handbook, training videos, incident reporting processes and other similar items
Volunteer orientation and onboarding including orientation events, one-on-one meet and greets with new volunteers, and various training
Volunteer recognition and retention including coordinating the annual volunteer appreciation event and volunteer awards, as well as volunteer spotlights and other recognition initiatives
Volunteer recruitment including updating and maintaining the volunteer page and volunteer events on the website, email communications, social media, and other methods
Volunteer tracking including maintaining volunteers in the data base (NationBuilder) such as creating profiles, tagging profiles and recording hours contributed
Providing oversight and administrative support to volunteer-led projects and programs such as Passport to Nature
Tracking and communicating volunteer impacts
Regular e-blast communications with volunteers targeted to specific interests
Ensuring volunteer events and opportunities are welcoming and inclusive to all participants
Working with other staff to organize and implement volunteer events/opportunities and to build up volunteer programs

Experience, Abilities & Skills

Must have:

Strong customer service skills and ability to build positive relationships with individuals with diverse backgrounds, experiences, ages, and abilities
People person personality with excellent public speaking skills in both formal and informal settings
Some experience coordinating volunteers
Experience developing engaging presentations, graphics, and/or social media posts
Some experience in Canva and Meta Business
Analytical and systems-oriented thinking – able to look at a system and make it better
Excellent written and oral communication skills
Strong attention to detail and organizational skills
Ability to manage multiple projects and prioritize work
Ability to work collaboratively and engage people in a positive manner
A commitment to anti-racism and supporting accessibility and inclusivity through all aspects of your work

Assets:

Understanding of and experience with Engagement Organizing Principles
Experience with customer relations management (CRM) software such as NationBuilder
Experience working in a non-profit setting
Interest in nature conservation and/or environmentalism
G Driver’s license

We are committed to a selection process and work environment that is inclusive and barrier-free. We encourage applications from all qualified individuals, including applicants from all cultures and backgrounds, racialized communities, and diverse sexual and gender identities. Qualified applicants with a range of physical or mental abilities are encouraged to apply. Accommodation will be provided in all parts of the hiring process. We request that applicants please communicate specific needs to facilitate planning.

How to apply:

Please email your application to [email protected] by December 1st. Applications will be reviewed on an ongoing basis as they are received.
Applications will be assessed according to the experiences, skills, and abilities listed above. Your application can be any format that you feel best demonstrates how you meet these criteria.
Please include “Volunteer Coordinator” in the subject line of your email.