EMPLOYMENT OPPORTUNITY

Position Title: Administrative Assistant – Education Department

Location: Sarnia, ON

Duration: 1 year

Posting Closes/Deadline: May 20, 2025

Tentative Interview Date(s): May 26, 2025

Position Summary:

The Administrative Assistant is responsible for providing comprehensive administrative and organizational support to all staff at the Education Services building. The Administrative Assistant is responsible for performing a variety of duties, including but not limited to answering the phone and performing reception duties, ordering supplies, tracking staff/schedules, attendance monitoring, creating documents, running errands, and any related administrative activities.

Responsibilities:

Primary Service Responsibilities:

• Deliver and execute high-quality administrative support by:
  • Ordering supplies for staff, receiving deliveries on arrival
  • Track orders and expenses, preparing purchase orders, submitting financial requests, and obtaining quotes as requested
  • Respond to questions, inquiries, and concerns through the day
  • Organize and attend meetings, events and training, taking minutes and creating agendas as required
  • Other administrative duties such as printing, scanning, photocopying, and data entry
• Ensure accuracy and compliance with policies in all activities
• Promote a positive image of Aamjiwnaang families, and the public
• Maintain professional manner in dealing with Aamjiwnaang members, staff, and the public
• Contribute to wellbeing in a cooperative working environment in accordance with policies, procedures, and systems in place
• Experienced using Microsoft Office

Health, Safety & Compliance:

• Ensure workplace health and safety:
  • Identify and report potential risk(s) and accidents
  • Participate in training and corrective meaures
• Maintain awareness of and adherence to relevant policies and procedures
• Adhere to policies of Aamjiwnaang First Nation