Records Clerk

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  • CompanyMinistry of the Solicitor General
  • Job TypeAdministration
  • Required ExperienceYou have experience with office practices and procedures particularly pertaining to records to keeping, filing, and information systems
  • Job TypeContract
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline07/03/2025

Attachments

Job Description

Records Clerk

Job ID: 230835

Posting status: Open Targeted

Organization: Ministry of the Solicitor General

Division: Elgin Middlesex Detention Centre

City: London

Position(s) language: English

Job term: 1 Temporary (up to 6 months with possible extension)

Job code: C08OAD – Office Administration 08 (COR)

Salary: $26.92 – $31.31 Per hour*

*Indicates the salary listed as per the OPSEU Collective Agreement.

Apply by: Thursday, July 3, 2025 11:59 pm EDT

Position details:
• 1 English Temporary, duration up to 6 months, 711 Exeter Rd, London, West Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation group: Ontario Public Service Employees Union

Work hours: Schedule 3-7

Category: Administrative and Support Services

Are you a conscientious and well-organized individual looking for an opportunity to work in a diverse, all inclusive ministry and provide essential administrative support to the justice system? If so, consider this opportunity at the Elgin-Middlesex Detention Centre as a Records Clerk.

Please Note: All Records Clerks will rotate through a schedule to cover the department to 8:00pm each weekday.

About the job

In this role you will play an integral part in the compilation, maintenance and processing of offender records at the Elgin-Middlesex Detention Centre, including:

  • checking offender records to verify the legality of admittance documents;
  • calculating and/or verifying sentences;
  • performing a variety of keyboarding functions;
  • maintaining up-to-date manual and electronic offender files and records;
  • ensuring documents are completed upon notification of transfer or discharge of offender;
  • providing authorized information to justice officials, law enforcement agencies, offenders and the general public.

Experience and Qualifications

What you bring to the team

Specialized Knowledge and Skills

  • You have demonstrated knowledge of records management in order to maintain inmate record files.
  • You have experience with office practices and procedures particularly pertaining to records keeping, filing, and information systems.
  • You are able to maintain confidentiality of information.
  • You have understanding of the criminal justice system and inmate sentencing.
  • You are able to interpret and apply legislation, regulations, statutes, policies, and directives (such as the Criminal Code, Ministry of Correctional Services Act, Freedom of Information and Protection of Privacy Act, etc.).
  • You are able to calculate, verify, and check admission information as well as ensure records are consistent with court sentences and legislation.

Analytical, Reasoning and Problem-Solving Skills:

  • You can ensure accuracy of inmate admission and discharge documentation by reviewing information provided by inmate, police and the courts as well as correct discrepancies.
  • You have accurate mathematical skills to calculate and reconcile inmate sentences and fines.

Other Essential Skills:

  • You have effective communication and interpersonal skills in order to interact with inmates, staff, justice officials and the public in a tactful and diplomatic manner.
  • You are proficient with word processing, spreadsheet, and database software applications in order to input and retrieve information (i.e. OTIS).
  • You have demonstrated organizational skills to prioritize work and meet deadlines.

How to Apply

How to apply:

1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number in the Job ID search field to locate the job ad.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

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