EMPLOYMENT OPPORTUNITY

The Southern First Nations Secretariat is now accepting applications for the position of:

ISETP Administrative Assistant

(Full-time, Permanent)

POSITION REPORTS TO: ISETP Director

POSITION SUMMARY:

The ISETP Administrative Assistant is responsible for providing administrative support and performing a wide range of financial duties for the ISETP department. This is an administrative position requiring a high degree of organization, multitasking, and priority setting in a confidential environment.

ISETP GUIDING PRINCIPLES:

To enhance the social and economic goals of our member First Nations through the delivery of quality training programs and services tailored to the needs of our membership. Using a client-centered approach to assist individuals in achieving their full potential and economic independence.

DUTIES & RESPONSIBILITIES:

• Establish and maintain regular communication and information sharing with First Nation Employment & Training (E & T) staff.
• Respond to inquiries or requests for assistance from other SFNS departments and partner organizations (member First Nations, E & T staff, government agencies, etc.).
• Prepare written communications (e.g., emails, letters, etc.).
• Collect, transcribe, and analyze data for reports and documents.
• Complete Employment Insurance (EI) verifications as requested by member First Nations.
• Assist First Nation E & T staff with ARMS database management system inputs, tracking file completion, and assisting with any tasks as needed.
• Provide other administrative duties as required.
• Compile budget information and other financial documents that may be required from ESDC to support Annual Expenditure Plan.
• Prepare departmental cheque requisitions for payment, track departmental expenditures, and process First Nations payments.
• Support First Nation E & T staff with quarterly financial reports, tracking expenditures and ensuring compliance with established budgets and Sub-Agreement criteria.

SALARY RANGE:  $39,000-$45,000 per annum based on experience and qualifications.

PHYSICAL DEMANDS:

• Sitting for long periods of time in office environment at a desk, computer terminal, or in meetings.
• Required to drive a vehicle to perform duties.