Administrative Coordinator
FULL JOB DESCRIPTION

Contract Fee: $55,000/annually, plus 5.5% Tax Free Savings Account, Employer-paid health benefits.

About Us
Aboriginal Shelters of Ontario (ASOO) is dedicated to supporting Indigenous women, children, families, and communities through advocacy, resources, and collaboration with shelters across Ontario. Guided by the principles of respect, cultural sensitivity, and the Good Mind teachings, we strive to strengthen communities and advance the well-being of Indigenous peoples.

The Opportunity
We are seeking a highly organized and culturally sensitive Administrative Coordinator to provide essential support to our Executive Director, Board of Directors, and membership. This role is central to ensuring smooth governance, strong member relations, effective communications, and efficient administration.

General Statement of Duties:
Under the direct supervision of the Executive Director of the Aboriginal Shelters of Ontario, the ASOO Training Coordinator is responsible to assist with the development of annual Province-Wide Training and Capacity Building sessions for ASOO Member Shelters – Shelter Leader and Staff; coordinate and implement training/capacity building sessions; research and assist with development of projects and initiatives that fulfill the goals and objectives of the Aboriginal Shelters of Ontario.
This position will be located at Oneida Nation of the Thames.

Key Responsibilities:

Board & Governance Support
• Coordinate logistics for board and committee meetings, including scheduling, materials, and follow-up.
• Accurately record and prepare formal meeting minutes in accordance with Robert’s Rules of Order.
• Maintain board records, track action items, and support governance compliance.

Membership Management
• Support recruitment, outreach, and renewals for ASOO members and associates.
• Maintain membership data, prepare reports, and support engagement initiatives.
• Update and monitor the website as needed.

External Relations & Communications
• Act as the first point of contact for inquiries with professionalism and cultural respect.
• Draft correspondence, newsletters, proposals, and reports.
• Coordinate logistics for events, meetings, and external communications.

Audit & Financial Support
• Assist with audit preparation, organize records, and track financial documents.
• Maintain records of donations, membership fees, and receipts.
• Support board orientation and compliance documentation.

Administrative & Promotional Support
• Provide day-to-day administrative assistance to the Executive Director and leadership.
• Manage office and promotional supplies, travel bookings, and filing systems.
• Participate in ASOO events and represent the organization in alignment with our values.

Working Conditions
• Standard office hours, with flexibility for evening or virtual board meetings.
• Occasional travel within Ontario for meetings and events.

Compensation, Benefits and Perks
• Extended Health Care Benefits and life insurance
• TFSA match program
• Reduced Summer hours

Why Join Us?
This is an opportunity to contribute to meaningful work that strengthens Indigenous shelters and communities across Ontario. You will be part of a dedicated team that values respect, cultural traditions, and collaborative growth.