Administrative Assistant

Company
Southern First Nations Secretariat
Industry
Administration
Location
Bothwell, ON
Required Experience
Previous administrative work experience, an asset.
Job Type
Summer Student Position
Education/Credentials
Applicants must be a full-time student and returning to school in the fall of 2024.
Resume
Required
Cover Letter
Required
Application deadline
04/19/2024

Company: Southern First Nations Secretariat

Industry:

Location: Bothwell, ON

Required Experience: Previous administrative work experience, an asset.

Job Type: Summer Student Position

Education/Credentials: Applicants must be a full-time student and returning to school in the fall of 2024.

Resume: Required

Cover Letter: Required

Application deadline: 04/19/2024



Job Description

Employment Opportunity

The Southern First Nations Secretariat is now accepting applications for the position of:

Administrative Assistant
(Summer Student)

• Eligible participants are aged 15 to 30 inclusively.
• Youth that ordinarily reside on reserve (may be temporarily off reserve for the primary purpose of seeking education).

POSITION REPORTS TO: Executive Assistant
WAGE/HOURS: $17.00/hour
37.5 hours per week

POSITION SUMMARY:

Under direct supervision of the Executive Assistant, the Administrative Assistant (Summer Student) will be responsible for assisting with daily administrative duties of the Administration department.

DUTIES & RESPONSIBILITIES:
• Provide clerical support to SFNS staff by assisting with the transferring of files to a new document management system.
• Assist in the planning, executing and delivery of a variety of SFNS led special events.
• Manage inventory and supplies, process orders from all departments.
• Manage electronic waste.
• On occasion, provide reception duties which includes answering the main phone line, greeting and directing clients, and log and distribute incoming correspondences.
• Assist with other related duties/projects as required.

QUALIFICATIONS:
• Previous work experience within a First Nation community/organization, an asset.
• Previous administrative work experience, an asset.
• Familiarity with multi-line telephone system, scanner, photocopier and other general office equipment.
• Computer skills (i.e. Microsoft Office – Word, Excel, Outlook).
• Must have the ability to work independently or in a team environment.
• Excellent oral, organizational and written communication skills.
• Applicants must be between the ages of 15-30 years of age, a full-time student and returning to school in the fall of 2024.
• Must have access to reliable transportation.

Closing Date: Friday, April 19, 2024 at 4:00 p.m.

Interviews are tentatively scheduled for Friday, April 26, 2024

Length of Position: 16 Weeks (May 6, 2024 – August 23, 2024)

Based on availability of funding. Start date is subject to change.

Please submit via email a cover letter, resume, and three current written employment and/or character references to:

Lori Fisher, Executive Assistant
Southern First Nations Secretariat
22361 Austin Line
Bothwell, ON N0P 1C0
Email: exec.assistant@sfns.on.ca
Please clearly mark your subject line:
“Confidential – Administrative Assistant (Summer Student)”
Please ensure to include your contact information including phone number and email address in your cover letter/resume.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.