Position Title: Administrative Assistant – Child & Family Services

Location: Sarnia, ON

Duration: Permanent

Posting Closes/Deadline: October 10, 2025

Tentative Interview Dates(s): October 15-16, 2025

Overview of the Position:

The Administrative Assistant is responsible for providing comprehensive administrative and organizational support to all staff at the Child and Family Services building. The Admin Assistant is responsible for performing a variety of administrative duties, including but not limited to answering the phone and performing reception duties, ordering supplies, tracking staff/programming schedules, attendance monitoring, creating documents, and any related administrative activities.

Responsibilities

Primary Service Responsibilities:

• Deliver and execute high-quality administrative support by:
  • Ordering necessary supplies for staff, receiving deliveries on arrival
  • Track orders and expenses, preparing monthly budget and purchase orders, submitting financial requests, and obtaining quotes as requested
  • Respond to questions, inquiries, and concerns throughout the day
  • Organize and attend meetings, events and training, take minutes and creating agendas as required
  • Other Administrative duties such as printing, scanning, photocopying, and data entry
• Ensure accuracy and compliance with policies in all activities
• Promote a positive image of the Child and Family Services Department, families, and the public
• Maintain professional manner in dealing with Aamjiwnaang Band members, staff, and the public
• Contribute to wellbeing in a cooperative working environment in accordance with policies, procedures, and systems in place.

Health, Safety & Compliance:

• Ensure workplace health and safety:
  • Identify and report potential risk(s) and accidents
  • Participate in training and corrective measures
• Maintain awareness of and adherence to relevant policies and procedures
• Adhere to policies of Aamjiwnaang First Nation