Administrative Assistant (Summer Student)

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  • CompanySouthern First Nations Secretariat
  • Job TypeAdministration
  • Required ExperiencePrevious work experience within a First Nation community/organization, an asset.
  • Job TypeStudent Position
  • Education / CredentialsApplicants must be between the ages of 15-30, a full-time student and returning to school in the fall of 2025.
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline04/25/2025

Attachments

Job Description

Employment Opportunity

The Southern First Nations Secretariat is now accepting applications for the position of:

Administrative Assistant
(Summer Student)

• Eligible participants are aged 15 to 30 inclusively.
• Youth that ordinarily reside on reserve (may be temporarily off reserve for the primary purpose of seeking education).

POSITION REPORTS TO: Executive Assistant

WAGE/HOURS: $18.00/hour – 37.5 hours per week

POSITION SUMMARY: Under direct supervision of the Executive Assistant, the Administrative Assistant (Summer Student) will be responsible for assisting with daily administrative duties of the Administration department.

DUTIES & RESPONSIBILITIES:
• Provide clerical support to SFNS staff by assisting with the transferring of files to a new document management system.
• Assist in the planning, executing and delivery of a variety of SFNS led special events.
• Coordinate meetings and preparation of meeting materials.
• Manage inventory and supplies, process orders from all departments.
• Manage electronic waste.
• On occasion, provide reception duties which includes answering the main phone line, greeting and directing clients, and log and distribute incoming correspondences.
• Assist with other related duties/projects as required.

Experience and Qualifications

QUALIFICATIONS:

  • Previous work experience within a First Nation community/organization, an asset.
  • Previous administrative work experience, an asset.
  • Familiarity with multi-line telephone system, scanner, photocopier and other general office equipment.
  • Computer skills (i.e. Microsoft Office – Word, Excel, Outlook).
  • Must have the ability to work independently or in a team environment.
  • Excellent oral, organizational and written communication skills.
  • Applicants must be between the ages of 15-30, a full-time student and returning to school in the fall of 2025.
  • Must have access to reliable transportation.

How to Apply

Closing Date: Friday, April 25, 2025 at 4:00 p.m.

Interviews are tentatively scheduled for Wednesday, April 30, 2025

Length of Position: 16 Weeks (May 5, 2025 – August 22, 2025)
Based on availability of funding. Start date is subject to change.

Please submit via email a cover letter, resume, and three current written employment and/or character references to:
Lori Fisher, Executive Assistant
Southern First Nations Secretariat
22361 Austin Line
Bothwell, ON N0P 1C0
Email: [email protected]
Please clearly mark your subject line:
“Confidential – Administrative Assistant (Summer Student)”
Please ensure to include your contact information including phone number and email address in your cover letter/resume.