Administrative Coordinator

  • Company13 Moons Land-Based Learning
  • Job TypeAdministration
  • Required Experience Previous experience in an administrative role, including bookkeeping and record keeping. Experience in grant writing is an asset.
  • Job TypeFull Time
  • Education / CredentialsHigh school diploma or Additional qualifications in administration, accounting, or a related field are preferred.
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline09/20/2024

Job Description

Position Title: Administrative Assistant

Location: 13 Moons Land-Based Learning Camp

Employment Type: Full-Time

Term: 2 years

 

Salary: $50,000 With Benefits Package

 

Application Deadline: September 20, 2024

 

Start Date: October 1, 2024

 

Position Summary: The 13 Moons Land-Based Learning Camp is seeking a detail-oriented and organized Administrative Assistant to support our Project Manager and team. The successful candidate will assist with various administrative tasks, including bookkeeping, record keeping, data collection, status card collection, and payment processing. Experience in grant writing is considered an asset.

Key Responsibilities:

 

  • Administrative Support: Follow directions from the Project Coordinator and provide administrative support to ensure the smooth operation of camp activities.
  • Bookkeeping and Record Keeping: Maintain accurate financial records, including invoices, receipts, and expense Assist in budget tracking and financial reporting.
  • Data Collection: Collect and organize data related to camp programs, participants, and activities. Ensure data is accurately recorded and stored securely.
  • Status Card Collection: Collect and verify status cards and other required documentation from participants.
  • Payment Processing: Handle payment processing, including issuing invoices, processing payments, and managing receipts.
  • Communication: Assist with internal and external communications, responding to inquiries and providing information as needed.
  • Grant Writing Support: Provide support in grant writing and reporting, including researching funding opportunities and assisting with proposal preparation.
  • General Office Duties: Perform general office duties such as filing, photocopying, and maintaining office supplies.

Benefits:

 

  • Competitive salary and benefits package
  • Opportunity to work in a meaningful and culturally rich environment
  • Professional development and training opportunities
  • Engagement with the community and contribution to the preservation of traditional knowledge

 

13 Moons Land-Based Learning Camp is committed to fostering a safe, inclusive, and respectful environment for all participants. We encourage applications from Indigenous candidates and individuals with a strong understanding of Indigenous cultures and traditions.

Experience and Qualifications

Qualifications:

 

  • Education: High school diploma or Additional qualifications in administration, accounting, or a related field are preferred.
  • Experience: Previous experience in an administrative role, including bookkeeping and record keeping. Experience in grant writing is an asset.
  • Organizational Skills: Strong organizational and time-management Ability to manage multiple tasks and meet deadlines.
  • Attention to Detail: High level of accuracy and attention to detail in all
  • Communication Skills: Excellent verbal and written communication Ability to interact professionally with staff, participants, and external stakeholders.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software. Experience with data entry and management systems.
  • Interpersonal Skills: Strong interpersonal skills and the ability to work effectively in a team environment. Experience working with Indigenous communities is an asset.
  • Discretion: Ability to handle sensitive information with discretion and maintain

How to Apply

Application Process: Interested candidates should submit a cover letter, resume, and at least two references to 13 Moons Land Based Learning to info@13moons.ca. In your cover letter, please describe your experience in administrative support, bookkeeping, and any experience with grant writing.

Administrative Coordinator for 13 Moons Land-Based Learning – Oneida Nation of the Thames