Administrative Support Officer
Permanent Full time

Are you an experienced administrative professional who is looking to build on your strong track record of providing accurate and efficient administrative support with an opportunity to make a real difference in the lives of Indigenous people within a strengths-based environment?

If so, let’s talk!

Organization Description
Thunderbird Partnership Foundation is a national non-profit organization serving First Nations in mental wellness. Our mandate is set by three frameworks:
1. Honouring Our Strengths: A Renewed Framework to Address Substance Use Issues Among First Nations in Canada
2. Indigenous Wellness Framework
3. First Nations Mental Wellness Continuum

Our core stakeholders are First Nations communities and the network of First Nations adult and youth treatment centres. To support the mandate, Thunderbird has two office locations, one based in a First Nations community in southwestern Ontario, and the other in the city of London, Ontario. This position is a hybrid work position.

Your Opportunity
• The Administrative Support Officer will support the efficient and effective operation of the Training and Education (T&E) team including team administration, training administration, information management and event management.
• You will perform essential services within the framework of the Thunderbird Partnership Foundation’s core policies, functions and for the provision of essential services to its partners and stakeholders.
• You will work on a team with others who are also dedicated to work that has real value and meaning in the lives of others.
• You will apply experience, skills, talents, and passion for the benefit of others while learning from the expertise of a wellness focused team.
• You will enjoy the satisfaction of knowing that this opportunity is much more than just a job.

As the Thunderbird Partnership Foundation Administrative Support Officer, you will
● Prepare a workplan of scheduled tasks and deliverables outlining T&E team priorities.
● Work closely with the Training Coordinator and T&E Manager in the coordination of training delivery as outlined in the annual training calendar and as needs arise.
● Support delivery of identified training objectives.
● Develop posters for training and activities.
● Gather, analyze, and process data related for trainings completed by the team.
● Gather and provide feedback on trainings and assist in making improvements based on this feedback.
● Organize and prepare documents, materials, and reports.
● Support the planning and coordination of meetings, gathering and training events for the team supporting the method of communication, venue, accommodations, catering and travel.
● Assist participants in travel arrangements, hotel bookings and meeting/focus group registration and planning as needed.
● Support any project related committees by setting up meetings and recording meeting minutes as required.
● Schedule and attend team and staff meetings with the responsibility of taking minutes, assigning action items and ensuring the follow-up of these items.
● Create and maintain files and systems for record retention and retrieval in accordance with organizational policy and standards.
● Support T&E team with the proper utilization of Dropbox, Basecamp, Microsoft and Google platforms.
● Provide administrative support for team projects to ensure timelines are monitored and met.
● Prepare invoices for team activities.
● Prepare cheque payment requisitions for consultants, regional trainers, and any other external supports for the T&E team.