EMPLOYMENT OPPORTUNITY

Position Title: Economic Development Assistant

Location: Sarnia, ON

Duration: Permanent

Posting Closes/Deadline: March 13, 2025

Tentative Interview Date(s): March 17/18, 2025

Overview of the Position:

Under the direction of the Economic Development Coordinator/Project Manager, the Administrative Assistant is responsible for providing day-to-day administrative and clerical support to the Economic Development department. This position performs a wide variety of administrative support services, all of which contribute to the efficient and professional operation of the Economic Development department. Within a customer-service oriented environment, the incumbent is responsible for providing reception, information services, and administrative assistance. It is expected that the incumbent is well organized and possesses excellent time management skills.

Responsibilities:

Administrative Assistance

• Maintains calendars, contact databases, and appointments
• Document scanning and e-filing
• Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.
• Orders, organizes and maintains office supplies and consumables
• Operates office equipment – personal computer (MS Office environment), fax/copier/scanner
• Researches and provides information materials, such as electronic data (Internet) for projects and special assignments
• Organizes travel arrangements, course/conference registrations for Economic Development Coordinator/Project Manager
• Provides support to committees; recording and transcribing minutes, preparing agenda packages and arranging logistics of meetings
• Proofreads and edits materials to ensure high quality communications
• Provide administrative support as required
• Other duties as required and assigned by the Economic Development Coordinator/Project Manager

Liaison with External Agencies and Committees/Boards

• Responsible for answering phones, responding to voice or e-email messages, as well as sending and receiving faxes – with staff and public
• Participate and attend Economic Development Committee Meetings, and any other meetings which pertain to Aamjiwnaang First Nation Economic Development.

Development Department Program Support:

• Assists in meeting deadlines for various tasks and in the planning of events and workshops as required
• To serve as the Recording Secretary to the Development Committee

Project Administration

• Ability to conduct research for business and community development projects and assist in preparing funding applications
• Assist with preparation of information for distribution to community
• Responsible for all records, ensuring files are updated and maintained for each project
• Draft correspondence and briefing reports as part of the project planning and development
• Assist with writing the final reports as per contribution agreements obligations for funding
• Draft correspondence as required.

Other:

• Other duties as assigned