Atlohsa Family Healing Services
Job Title: Executive Assistant
Location: London, Ontario Employment
Term: Permanent; Full-Time
Salary: $25.00 to $32.00 per hour
No. of Positions: 1
Closing Date: March 13, 2026

About Atlohsa

Atlohsa Family Healing Services is an Indigenous led non-profit organization in Southwestern Ontario dedicated to empowering Indigenous communities through traditional and land-based healing practices. Since 1986, we have provided low-barrier, wraparound services to individuals and families facing complex challenges such as mental wellness, substance use, homelessness, and domestic violence. Our holistic wellness approach is rooted in the Seven Sacred Grandfather Teachings and the Medicine Wheel Teachings, utilizing a Two-Eyed Seeing approach that emphasizes collaboration, mutual respect, and the recognition that both Indigenous and Western knowledge systems contribute to a more comprehensive understanding of the world.

Role and Responsibility

The Executive Assistant is responsible for providing high-level administrative support to the Director’s Circle within the organization. The Executive Assistant will manage schedules, coordinate meetings, handle correspondence, and ensure smooth communication between members of the Director’s Circle, the Board of Directors, and various stakeholders. The Executive Assistant plays a pivotal role in optimizing efficiency and effectiveness of the executive leadership team by handling administrative tasks and facilitating their workflow.

Responsibilities include:

• Provide high-level administrative and executive support to senior leadership and the Board of Directors in a community-based, Indigenous-led non-profit environment.
• Manage and coordinate executive and Board calendars, including scheduling and confirming meetings, appointments, and travel arrangements.
• Prepare, format, review, and edit correspondence, reports, presentations, briefing materials, invoices, and other documents for executive and Board review and signature.
• Screen, prioritize, and manage incoming communications (email, phone calls, and written correspondence), responding or redirecting as appropriate.
• Coordinate and support meetings, gatherings, and special events, including logistics, agenda preparation, materials distribution, and follow-up.
• Accurately record, transcribe, and distribute meeting minutes for Board of Directors and Executive Team meetings.
• Anticipate executive leadership and Board needs, solve problems proactively, and provide insights to support decision-making.
• Organize, maintain, and manage confidential records, files, correspondence, invoices, and receipts in accordance with organizational policies and privacy requirements.
• Conduct research and compile data to support reports, funding requirements, presentations, and leadership decision-making.
• Act as a respectful and professional liaison between leadership and internal and external stakeholders, including staff, community members, partners, funders, and service providers.
• Uphold a high standard of confidentiality, cultural safety, and professionalism when handling sensitive information and interactions.
• Represent the organization positively and respectfully, reflecting its mission, values, and commitment to Indigenous communities.
• Assist with the maintenance and updating of the organization’s website and social media platforms. This includes posting of events, agency communications, and replying to comments and messages.
• Manage the schedule for casual Receptionists, including coordination of short notice call-ins.
• Support additional executive and organizational priorities assigned, including ad hoc assistance to senior leadership.

Consideration of Lived Experiences

While applicants are under no obligation to do so, Atlohsa welcomes applicants to indicate their own lived experiences of homelessness, substance use, and/or Indigenous community teachings within their application. Professional experiences, academic experiences, traditional teachings, and personal lived experiences are all valuable forms of knowledge.

Why Work for Atlohsa?

We offer competitive pay and benefits:

• $25.00 to $32.00 per hour
• 100% employer provided benefits
• Employer-Employee contributory Pension plan

We are committed to ensuring YOUR work-life balance and offer extensive paid time off:

• Three (3) weeks vacation, accessible in your first year of employment and increased entitlement based on years of service.
• Up to 12 paid sick days per year.
• Up to 12 paid self-development days per year
• We recognize 14 statutory holidays every year.

We have a strong commitment to our cultural teachings and traditional knowledge practices, which encompass not just our programs but our daily interactions in the workplace, including:

• Regular opportunities for staff to engage in ceremonies and cultural gatherings.
• Access for staff to connect with Elders and Knowledge Keepers to foster active participation in cultural traditions.

We strive to inspire, empower, and instill a profound sense of pride and belonging within the community while promoting Mino Bimaadiziwin, The Good Way of Life.