Head and Heart Program Coordinator

  • CompanyWestern University
  • Required ExperienceExperience working in an academic research environment
  • Education / CredentialsMaster's degree
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline03/31/2023

Job Description

Job ID: 29289
Faculty/Unit: Indigenous Initiatives
Department: Indigenous Initiatives
Employee Group: Non Union
Appointment Type: Contract
Appointment Status: Temporary Part-Time
Start Date: 2023/03/01
End Date: 2023/08/31
Hours per Week: 0.00 to 20.00
Hourly Rate: $30.00

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the “Western Experience” – an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

Western’s Office of Indigenous Initiatives leads system-wide change required to advance truth and reconciliation efforts, achieve equitable outcomes for Indigenous peoples, and implement Western’s Indigenous Strategic Plan. The Office will be committed to building and strengthening relationships with Indigenous communities locally, provincially, nationally and internationally, and fostering an academic environment, where all students, staff, faculty and community members experience the university as a welcoming, supportive, culturally-safe environment in which Indigenous languages, ways of knowing, being and doing are respected and supported.


The Head and Heart Program Coordinator will work in close collaboration with the Office of Indigenous Initiatives (OII) and Western Research (WR) to lead the facilitation and delivery of Western’s ground-breaking Head and Heart Indigenous Research Fellowship by supporting Indigenous undergraduate student participants enrolled in the program through continuous engagement and complimentary co-curricular/curricular programming. The Head and Heart Indigenous Research Fellowship program is a two-year summer research programme (May to July in each of two years) geared toward Indigenous upper year undergraduate students at Western who are interested in research. This Fellowship will prepare students to undertake research at the graduate level and/or in an applied community-based research context. During the first year, Fellows undertake in-person coursework in research fundamentals, participate in experiential learning, network, and learn about research opportunities at Western. In year two, Fellows are paired with Western faculty supervisors from across different disciplines to work on new or existing research projects.

To support Indigenous student learning while increasing their participation in graduate studies, Fellows come together to learn in a non-hierarchal community-setting guided by experts towards specific learning activities and objectives. Fellows will connect with Faculty members, staff, and Indigenous graduate students as mentors on research topics such as Indigenous research ethics (e.g. TCPS2), Indigenous cultural and intellectual property rights, Indigenous research methodologies, community-based research practices, and a wide range of skills linked to academic research and Indigenous scholarship.


  • Liaise regularly with OII and WR staff pertaining to Fellow experiences and issues as they arise.
  • Lead the development of a research fundamentals curriculum for year 1 of the program in collaboration with key stakeholders at OII and WR, including readings, assignments, information sessions, guest speakers, workshops, skills and awareness-building activities.
  • Organize in-person meetings, networking events, and community visits.
  • In collaboration with WR, maintain regular communication with Head and Heart Fellows, including regular check-ins and connections, meeting with and aiding Fellows in their research through one-on-one engagement, as well as guided group activities that support them to think through and navigate their research projects.
  • Create and maintain Head and Heart programme OWL site (virtual learning management system) where all participants may access programme related information (e.g., weekly calendar of activities, key contact information, assignments, resources, guided activities, evaluation/feedback forms, and more).
  • Maintain Head and Heart program digital filing system including tracking student participation, gathering formal and informal feedback from participants (including an end of placement evaluation for both fellows and supervisors), faculty mentors, guest speakers, and key partners.
  • Prepare final, concise, and comprehensive evaluation and report on all programme activities and learning outcomes for all participants, and recommendations for program development and process improvement.


  • The Head and Heart Program Coordinator will report to the Vice-Provost and Associate Vice-President (Indigenous Initiatives) to establish strategic priorities and work assignments. Informal development, coaching, and supervision will be provided by the Indigenous Research Officer (Western Research) who will meet regularly with the Program Coordinator.
  • Administrative support will be provided by staff at the Office of Indigenous Initiatives, the Indigenous Student Centre, and Western Research.



  • Master’s degree
  • Experience working in an academic research environment
  • Knowledgeable of Indigenous student needs and experiences in postsecondary education
  • Ability to manage and facilitate learning through OWL (open source learning management system)
  • Demonstrated ability to facilitate focus groups and learning activities while building relationships promoting inclusive dialogue
  • Expertise in curriculum development and program evaluation
  • Experience in learning outcome creation and programme assessment
  • Experience working with and mentoring diverse and/or Indigenous students
  • Able to work collaboratively with others across multiple units and independently with minimal supervision
  • Must have excellent communication skills, time management and organizational skills
  • Ability to be a self-starter and take initiative on projects
  • Knowledgeable of The University of Western Ontario Code of Student Conduct


  • Experience working in the area of Indigenous research
  • Possess previous experience supporting program coordination and/or skills development
  • Possess previous experience facilitating learning and/or teaching in small groups and providing one-on-one mentorship support
  • Preference will be given to those students who self-identify as Indigenous from Turtle Island (First Nation, Métis, Inuit).


6-month contract (non-renewable) with preferred start date of March 1, 2023

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Background Checks

While transcripts are not required for the interview, they may be necessary prior to an offer of employment.

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at hrhelp@uwo.ca or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

To Apply:

Careers (uwo.ca)