ISETP Administrative Assistant

Southern First Nations Secretariat
Bothwell, ON
Required Experience
At least three years of progressive, recent, and relevant work experience
Job Type
Full Time
Post-secondary diploma in office administration or related field
Cover Letter
Application deadline

Company: Southern First Nations Secretariat


Location: Bothwell, ON

Required Experience: At least three years of progressive, recent, and relevant work experience

Job Type: Full Time

Education/Credentials: Post-secondary diploma in office administration or related field

Resume: Required

Cover Letter: Required

Application deadline: 04/19/2024

Job Listing Attachments

Job Description


The Southern First Nations Secretariat is now accepting applications for the position of:

ISETP Administrative Assistant

(Full-time, Permanent)

Position Reports to:              ISETP Director

Position Summary:

The ISETP Administrative Assistant is responsible for providing administrative support and performing a wide range of financial duties for the ISETP department. This is an administrative position requiring a high degree of organization, multitasking, and priority setting in a confidential environment.

ISETP Guiding Principal:

To enhance the social and economic goals of our member First Nations through the delivery of quality training programs and services tailored to the needs of our membership. Using a client-centered approach to assist individuals in achieving their full potential and economic independence.

Duties & Responsibilities:

  • Establish and maintain regular communication and information sharing with First Nation Employment & Training (E & T) staff.
  • Respond to inquiries or requests for assistance from other SFNS departments and partner organizations (member First Nations, E & T staff, government agencies, etc.).
  • Prepare written communications (e.g., emails, letters, etc.).
  • Collect, transcribe, and analyze data for reports and documents.
  • Complete Employment Insurance (EI) verifications as requested by member First Nations.
  • Assist First Nation E & T staff with ARMS database management system inputs, tracking file completion, and assisting with any tasks as needed.
  • Provide other administrative duties as required.
  • Compile budget information and other financial documents that may be required from ESDC to support Annual Expenditure Plan.
  • Prepare departmental cheque requisitions for payment, track departmental expenditures, and process First Nations payments.
  • Support First Nation E & T staff with quarterly financial reports, tracking expenditures and ensuring compliance with established budgets and Sub-Agreement criteria.


Basic Requirements (Mandatory & Minimum):

  • Post-secondary diploma in office administration or related field, or equivalent combination of skills and experience;
  • At least three years of progressive, recent, and relevant work experience; and
  • Experience in financial reporting, budgeting, and monitoring.

Rated Requirements:

  • Previous work within a First Nation community/organization;
  • Familiarity with ISETP (formerly ASETS) programs and services including economic development issues specific to First Nations;
  • Ability to read, understand and interpret General Ledgers;
  • Strong computer skills i.e. Microsoft Office (Word, Excel, Outlook);
  • Proven ability to effectively prioritize workflow;
  • Excellent interpersonal, written, and oral communication skills;
  • High standards of ethics and confidentiality to handle sensitive information;
  • Valid driver’s license and access to reliable transportation; and
  • Willing to provide a current criminal reference check.

Salary Range:            $35,000-45,000 per annum based on experience and qualifications.  

Physical Demands:

  • Sitting for long periods of time in office environment at a desk, computer terminal, or in meetings.
  • Required to drive a vehicle to perform duties.

Closing Date:             Friday, April 19, 2024 @ 4:00 p.m.

Interviews are tentatively scheduled for Wednesday May 1, 2024.


Please submit a resume with three current written employment and/or character references to:

Janice Noah, ISETP Director

Southern First Nations Secretariat

22361 Austin Line

Bothwell, ON N0P 1C0


Please clearly mark your subject line:

“Confidential – ISETP Administrative Assistant”


We thank all applicants for their interest, however, only those selected for an interview will be contacted.