Mentored Administrative Assistant (IA)

  • CompanySouthern First Nations Secretariat
  • Job TypeAdministration
  • Required ExperiencePrevious work experience within a First Nation community/organization preferred.
  • Job TypeMentoring
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline04/19/2024

Job Description

Employment Opportunity

The Southern First Nations Secretariat is now accepting applications for the position of:

Mentored Administrative Assistant
(Mentored Work)

• Eligible participants are aged 18 to 30 inclusively, and
• Recipient of Ontario Works financial assistance (supporting documentation and/or Case Manager contact details will be required).

POSITION REPORTS TO: Executive Assistant
WAGE/ HOURS: $17.00/hour
37.5 hours per week

POSITION SUMMARY: Under direct supervision of the Executive Assistant, the Mentored Administrative Assistant will be responsible for assisting with daily administrative duties of the Administration department.

DUTIES & RESPONSIBILITIES:
• Provide reception duties including answering the phone, greeting and directing clients.
• Log and distribute incoming correspondence including fax, mail, and email.
• Provide general clerical duties for the Administration department including filing, photocopying, typing, and emailing.
• Coordinate meetings, preparation of meeting materials, and recording minutes as required.
• Provide clerical support to SFNS staff by assisting with the transferring of files to a new document management system.
• Shipping and receiving (ensuring environmentally friendly options are utilized wherever possible).
• Assist with obtaining relevant information for the SFNS Bi-Monthly Newsletter.
• Assist in the planning, executing and delivery of a variety of SFNS led special events.
• Provide other clerical/administrative duties as required.

QUALIFICATIONS:
• Previous work experience within a First Nation community/organization preferred.
• Previous administrative work experience preferred.
• Computer skills (i.e., Microsoft Office – Word, Excel, Outlook).
• Must have the ability to work independently or in a team environment.
• Strong oral and written communication skills.
• Applicants must be between the ages of 18-30 years of age and a recipient of Ontario Works financial assistance.
• Must have access to reliable transportation.

Closing Date: Friday, April 19, 2024 at 4:00 p.m.

Interviews are tentatively scheduled for Friday, April 26, 2024

Length of Position: 47 Weeks
(May 6, 2024 – March 31, 2025)

Based on the availability of funding. Start date is subject to change.

Please submit via email a cover letter, resume, and three current written employment and/or character references to:
Lori Fisher, Executive Assistant
Southern First Nations Secretariat
22361 Austin Line
Bothwell, ON N0P 1C0
Fax: (519) 692-5976 Email: exec.assistant@sfns.on.ca
Please clearly mark your subject line:
“Confidential – Mentored Administrative Assistant”
Please ensure to include your contact information including phone number and email address in your cover letter/resume.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.