Office Assistant

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  • CompanyOneida Nation of the Thames
  • Job TypeAdministration
  • Required ExperienceMinimum two (2) years work experience in a similar capacity. Previous employment experience in a supervisory or leadership role is considered an asset.
  • Job TypeFull Time
  • Education / CredentialsPost-Secondary Diploma in Office Administration or a related discipline.
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline04/23/2025

Attachments

Job Description

Position: Office Assistant

Term: Permanent Full-Time

Department: Community Centre

Division: Community and Social Services

Salary: Competitive salary range

Hours: 35 hours per week, Monday to Friday, 8:30a.m. to 4:30p.m., must be flexible to align work schedule with program requirements which will include some evenings, weekends, and statutory holidays

Posting Date: April 8, 2025

Closing Date: April 23, 2025, at 4:30p.m.

JOB SUMMARY:  

The Office Assistant will provide a range of high-level administrative, financial, and program support for the Economic Development and Community Centre programs. This role ensures the smooth operation of daily activities and supports with various tasks.Responsibilities include managing communications, preparing reports, coordinating special projects, and handling scheduling and travel arrangements. The Office Assistant will serve as the main contact for staff, vendors, and clients, as well as support facility bookings and community events.The position also involves assisting with budget preparation, processing financial records, and generating reports. The Office Assistant will maintain filing systems, manage office inventory, and support the development of policies and procedures.

Experience and Qualifications

EDUCATION:

  • Post-Secondary Diploma in Office Administration or a related discipline.

EXPERIENCE:

  • Minimum two (2) years work experience in a similar capacity.
  • Previous employment experience in a supervisory or leadership role is considered an asset.
  • Must be able to demonstrate a high level of proficiency using Microsoft Office applications.

How to Apply

MANDATORY DOCUMENTATION WITH APPLICATION: A cover letter must be included with your application addressing the qualifications outlined above.

REQUIREMENTS PRIOR TO STARTING EMPLOYMENT:

The successful candidate must submit a recent Criminal Record Check (completed within a 30-day timeframe), at their own expense. The successful candidate must submit a copy of applicable educational qualifications (certificates, diplomas, degrees, etc.). Submit all mandatory documentation to [email protected].

Late applications will not be accepted. All applications will be screened according to the above qualifications, including a full and complete application as requested. Only those selected for interviews will be contacted. A registered member of a First Nation as per Section 16(1) of the Human Rights Act, is preferred. Oneida Nation is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodations, please contact Human Resources. To request a full job profile, contact the Human Resources Department at 519-652-3244 ext. 827 or by email [email protected].