Chippewa of the Thames First Nation is accepting applications for the current vacancy:

ONTARIO WORKS ADMINISTRATIVE FINANCIAL ASSISTANT (CONTRACT)

REPORTS TO: Ontario Works Administrator

DEPARTMENT: Ontario Works

LOCATION: Community Centre, 328 Chippewa Road, Muncey, Ontario

TERM: Full-time, Monday to Friday, 8:30am- 4:30pm EST, contract until March 2026 with potential for extension until November 2026

POSTING DATE: November 6, 2025

CLOSING DATE: November 27, 2025

Summary:

Under the supervision of the Ontario Works Administrator, the Ontario Works Administrative Financial Assistant provides support but not limited to; Ontario Works staff members, clients, community members and partner organizations. Assists with office needs and managing general administrative activities to ensure the efficient and smooth day-to-day operations of the office. The Ontario Works Administrative Financial Assistant shall adhere to the Finance Policy and Procedures Manual. The role requires a strong commitment to confidentiality, cultural sensitivity, and client success.

Responsibilities & Duties:

Administration:

• Maintain and distribute emails, correspondence memos, letters, faxes and forms;
• Develops and maintains an electronic and physical filing system, to ensure easy retrieval of files and documents;
• Scheduling meetings, appointments, and coordinate any travel arrangements
• Processing invoices, filing sorting, recording and data entry; handle general office tasks
• Provide support for departmental meetings, such as taking minutes and coordinating follow-up actions
• Compile data and prepare monthly, quarterly, and annual reports
• Support with community events and workshops

Finance:

• Process invoices, payment requests, and receipts for goods and services.
• Reconcile bank statements and credit card accounts.
• Maintain and update the general ledger and financial records, if needed
• Assist in the preparation of financial reports and statements.
• Support internal and external audits by preparing documents and responding to inquiries.
• Monitor and track project expenditures and budgets.

Teamwork/Collaboration:

• Works collaboratively and ensures open lines of communication with Ontario Works team members to support the achievement of work plan activities designed to achieve identified goals and objectives;
• Communicates and maintains regular contact with the Ontario Works Administrator;
• Maintains regular attendance and participation in regular Staff and Case Conference/Case Management meetings;
• Assists and/or participates in COTTFN special events, the Anishinabek Food Rights (AFR) program, any training and/or workshops when assigned by direct supervisor or designate;
• Maintains clear written and verbal communication and initiates necessary debriefing opportunities with direct supervisor.

Professional Accountability and Development:

• Ensures the highest degree of professionalism and customer service; abides by the employee code of conduct;
• Understands and adheres to all Policies and Procedures;
• Ensures accountability and transparency over responsibilities assigned within the Ontario Works Administrative Financial Assistant
• Confidentiality over department and community member information is paramount