FT Program Coordinator

Status:                      Full-time, permanent

Location:                 Cambridge, ON

Hours:                      35 hours/week (5 days)

Salary:                      $61,760 to $77,200 per year

Paid Time Off:       3 weeks’ vacation, 12 health & 3 personal days, 5 spiritual/cultural days, professional development and your birthday

Benefits:                 Comprehensive health, dental, life insurance and more

Pension:                  HOOPP (defined benefit plan)

Posting Date:         April 8, 2025

Deadline:                April 22, 2025

Southwest Ontario Aboriginal Health Access Centre (SOAHAC) is a diverse, dynamic, multiservice Indigenous health and wellness agency.  We strive to provide quality, wholistic health services by sharing and promoting traditional and western health practices to enable people to live in a more balanced state of well-being. SOAHAC provides services to Indigenous people including those who live on and off reserve, status, non-status, Inuit, and Metis within the Southwest, Waterloo-Wellington and Erie St Clair regions.  SOAHAC has a mandate of ensuring that health services are accessible, of high quality, and are culturally appropriate. It is SOAHAC’s objective to build health care capacity within Indigenous communities.  Currently, we are seeking the services of a Program Coordinator to join our interdisciplinary staff team to work at our Cambridge site.

Reporting to the Integrated Care Manager (ICM) and in collaboration with the Waterloo and Wellington SOAHAC site, the Program Coordinator will support the Indigenous Healthy Child Development (IHCD) program by providing administrative and program support. Key responsibilities include managing community relationships, maintaining filing systems, and coordinating projects. The Program Coordinator will organize and facilitate community programs and workshops for parents and caregivers of Indigenous children aged 0-6, ensuring cultural sensitivity and professionalism. This role involves fostering strong partnerships, ensuring compliance with relevant legislation, and assisting with the development and distribution of promotional materials.

Responsibilities

Program and Administrative Support:

• Provide direct administrative support to the ICM and the Clinical Services Team
• Assist in the coordination and completion of quarterly reports, travel, and expense claims
• Screen and direct intake applications, calls, and correspondence
• Prepare professional, confidential correspondence and documents
• Coordinate logistics for meetings and events, including scheduling, venue selection, catering, and transportation
• Maintain accurate filing systems (paper and electronic) and up-to-date program calendars
• Monitor supply inventories and manage resource materials for meetings and events
• Liaise with external agencies and partners to strengthen collaborative relationships
• Compile statistical data for reports and ensure documentation is accurate and confidential
• Support the development and distribution of promotional materials, including posters, advertisements, and social media updates

Program Coordination:

• Organize day-to-day operations for IHCD programs, meetings, and special events
• Collect feedback and evaluations to monitor program success
• Assist with special projects, community engagement, and outreach to promote the program
• Maintain schedules for IHCD team members and facilitate orientation for new staff
• Track and manage program resources, including supplies and materials
• Build and maintain relationships with community partners and stakeholders

Reporting and Compliance:

• Prepare and submit monthly, quarterly, and annual reports as required
• Maintain an organized system for client records, funding reports, and related documentation
• Ensure adherence to confidentiality policies and safeguard agency documents and data
• Ensure compliance with relevant legislation and agency procedures