Wampum Learning Lodge Administrative Assistant

Apply now
  • CompanyWestern University
  • Job TypeAdministration
  • Required Experience3 years’ experience providing administrative or customer service support in an office environment
  • Job TypeContract, Full Time
  • Education / Credentials2 year community college diploma with a major in Office Administration or related field
  • ResumeRequired
  • Cover LetterRequired
  • Application Deadline06/22/2026

Job Description

Job ID 42276
Faculty/Unit: Indigenous Initiatives
Department: Indigenous Initiatives
Employee Group: UWO Staff Association
Appointment Type: Term
Appointment Status: Temporary Full-Time

Classification & Regular Hours

Hours per Week: 35

Salary Grade: Level M

Please note, this is a wholly grant funded, 1 year temporary full time contract opportunity.

Secondments are Welcome

Click here for more details on secondment opportunities.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the “Western Experience” – an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Office of Indigenous Initiatives (OII) is responsible for championing and/or supporting through advice and counsel Indigenous initiatives across a broad range of areas including student affairs, academic programs, workforce planning, space planning, policy and implementation, and training and development etc. Through collaborative and community-engaged processes, the Office will facilitate partnerships that increase Indigenous voices and presence across all levels of work, study and research at Western.

The Wampum Learning Lodge (WLL) fosters a thriving environment for all Western community members to support and further the work of Truth and Reconciliation. A culturally relevant space designed for and by Indigenous peoples, the WLL plays a critical role in enhancing Indigenous wholistic and strength-based approaches to learning and unlearning across the university and affiliates. This dynamic meeting, event and learning space adjacent to the Faculty of Education is also a hub for Indigenous community gatherings and cultural reclamation.

Responsibilities

The Administrative Assistant provides warm, welcoming support to Wampum Learning Lodge (WLL) staff and visitors, ensuring the smooth and effective day-to-day operations of the Lodge. The role supports community engagement activities, programs, and events, including coordinating logistics for gatherings, visits from Elders and community members, and other initiatives, while serving as a key point of contact for students, staff, faculty, and community members, offering guidance and coordinating operational processes that enable the successful delivery of the Lodge’s programming and engagement activities.

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university’s policy to give first consideration to all qualified UWOSA applicants.

Affirmation Policy

Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 – Affirming Declarations of Indigenous Citizenship or Membership at Western University.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

This position is designated for candidates who self-identify as Indigenous (First Nation, Métis, Inuit) from Turtle Island and can affirm claims of Indigenous membership and citizenship as required within Western’s MAPP Policy 1.58 – Affirming Declarations of Indigenous Membership and Citizenship. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 – Affirming Declarations of Indigenous Citizenship or Membership at Western University.

Experience and Qualifications

Qualifications

Education:

  • 2 year community college diploma with a major in Office Administration or related field

Experience:

  • 3 years’ experience providing administrative or customer service support in an office environment
  • Experience supporting event coordination, community engagement activities, or programming in a post-secondary or community-based setting
  • Experience supporting financial functions
  • Experience supporting Indigenous communities and organizations

Knowledge, Skills & Abilities:

  • Demonstrates a welcoming, positive approach and a genuine commitment to supporting others
  • Builds positive, respectful relationships with colleagues, students, and the broader community
  • Ability to communicate clearly and respectfully, adapting approach to suit different audiences and situations
  • Demonstrated ability take initiative, to work independently and follow through on work assignments
  • Competency to maintain confidentiality and treat sensitive information with discretion
  • Ability to foster respectful and meaningful connections with people from diverse backgrounds
  • Demonstrated ability to understand and thoughtfully resolve issues with internal and external partners Ability to follow formal business practices with high attention to detail
  • Intermediate proficiency required in Microsoft Office in order to prepare formal correspondence, emails, memos, type manuscripts and input departmental data into spreadsheets and databases
  • Familiarity with software applications used by Western preferred – e.g. OWL, Cascade, PeopleSoft, Mustang Market
  • Familiarity with academic calendar and programs offered at Western preferred
  • Familiarity with Western policies and guidelines preferred

How to Apply

Careers